One Reviewer, 700 Pages: AI-Powered Contract Analysis for a $200M Tender

Morae was engaged to support the review of a complex tender submission based on submitted contract terms and conditions. The tender related to a high-value project estimated at over 3.5 billion rand ($200 million USD). The complexity arose from over 300 pages of amendments to the contract terms, dispersed across more than 700 pages of tender documentation. These amendments were embedded in various sections, making it extremely difficult to track final contractual positions and understand the implications for the tender.

The primary goals were:

• Unravel and clarify the extensive web of amendments to the contract terms.
• Compile a definitive list of final contractual positions by comparing original clauses with amended versions.
• Extract and digitize the original contract text from a poor-quality scanned copy.
• Identify and flag key commercial risks embedded in the amendments.
• Summarize commercial considerations and provide a clear executive summary for decision-makers.

To manage the scale and complexity of the review, a single reviewer used MorAI, Morae's contract analysis and review software. The reviewer:

• Uploaded the full tender pack into MorAI for centralized access and processing.
• Used clause extraction and comparison tools to isolate original contract clauses and identify all amendments.
• Mapped each amendment to its corresponding clause in the contract.
• Tabulated and categorized commercial risks.
• Compiled a structured summary of key commercial considerations and risk positions.

The outputs were then shared with the broader legal and technical review team, enabling them to focus on analysis and decision-making rather than document navigation.

The review process was structured into four phases:

• Document Ingestion: All tender documents were uploaded into MorAI.
• Clause Mapping: The reviewer used the solution to extract and align original contract clauses with the amended versions.
• Risk Tagging: Commercial and legal risks were flagged and tabulated.
• Summary Compilation: Outputs were used to generate a commercial risk summary and executive briefing, distributed to the full review team.

Key features used included clause extraction and comparison for side-by-side review, OCR and text recognition for scanned documents, risk flagging with suggested negotiation strategies, collaboration outputs for team distribution, and an executive summary generator for high-level recommendations.

The software was integrated into the workflow with minimal disruption, and the reviewer operated independently throughout.

The initiative delivered significant benefits:

• Time Savings: Estimated to have saved the review team at least three full working days, as confirmed by the General Counsel.
• Cost Efficiency: Reduced the need for extended legal and technical review hours.
• Improved Clarity: Simplified the complex web of amendments, giving reviewers a clear understanding of final contractual positions.
• Deadline Compliance: Enabled the team to meet the tender submission deadline without compromising review quality.

The success was specifically highlighted to senior management, who identified MorAI as a key factor in enabling the team to complete the initial review on time. A single skilled reviewer using the right tools unlocked significant value for the wider team — and early deployment of contract review software proved critical for managing complexity at this scale.